To protect the business community and our employees, Arapahoe County Government will no longer be accepting physical bid submissions. Electric Delivery proposals will only be accepted through the Rocky Mountain E-Purchasing System (RMEPS). Vendors: please note that you must register on the RMEPS website in order to submit your proposals electronically. If assistance is required, please contact the RMEPS Vendor Support department at 800-835-4603, option 2.
To accomplish this, we must know the marketplace, determine the best way to acquire materials and services, and develop bid documents that are consistent with state laws, county policies and standard procurement practices. Purchasing oversees all of the bid processes to ensure compliance with these standards. For information regarding about the County’s purchasing process, please refer to our how to do business with the county document.
Vendor and Bid Information
Arapahoe County always welcomes new vendors to register as a vendor and join our list of quality suppliers for goods and services. If you are a vendor looking to do business with Arapahoe County, check out our bid opportunities or feel free to contact our office. We look forward to doing business with you.
We also have a Vendor Evaluation form that we encourage you to fill out based on the vendor or the product/service they provide. This information will contribute to the success of future purchases.
For more information on the Electronic Bid Submission (EBS) process, refer to the EBS for Vendors guide.
Purchases are accomplished by issuance of a numbered purchase order, authorized by the purchasing agent. Professional services are secured by contract and supported by issuance of a purchase order. Upon receipt of a correctly initiated order and invoice, the department receiving the product shall authorize payment. Progress payments for construction projects are authorized by the project manager. Discount terms are highly encouraged. The average payment period by the Finance Department is 30 days.
The Purchasing Division also gives a workshop every quarter on the purchasing process overview for vendors. This presentation will help to explain the purchasing process, laws and regulations, what the county purchases, methods of procurement, the evaluation process, and awarding the contract. The Sample Request for Proposal and Sample Addendum that are referenced in the presentation will help in aiding you to understand the overall process.
If you need further assistance, please do not hesitate to contact the Purchasing Division.